NAVcontracts: Contract Management Software

NAVcontracts provides contract management software for contractors and construction businesses, ideal for managing projects.
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NAVcontracts adds a number of key modules to Microsoft Dynamics NAV providing businesses with the tools required for effective management and control of contracts.

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The following modules can be configured and deployed to suit the specific requirements of each business. All of the modules are fully integrated with the core finance modules of Microsoft Dynamics NAV ensuring all users are working in a single common system.

Contracts Ledger – a central hub where all the data required by the contract managers resides. Create and manage budgets, analyse costs and activity enabling early identification of budget or delivery problems. The Contracts Ledger provides full WIP management.

Contract Sales - working in conjunction with the core Microsoft Dynamics NAV sales module, the Contract Sales Ledger maintains the details of all Applications and Valuations, Certificates and Retentions on a contract. Detailed Contracts Sections and Variations can be managed through Contract Sales. Contract Sales Receipts allow for the full management of Deferred VAT. Extensive reporting is available including Aged Applications, Aged Certificates and Contract Exposure.  

Sub Contractor Ledger – effectively manage subcontractors including CIS verification, insurance and approval. Various sub contractor 

transactions can be processed  including orders, applications, certificates, invoices, timesheets and payments. The system meets all requirements of HMRC CIS. Extensive reporting is available including Aged Subcontractor Applications and Aged Subcontractor Certificates.

Procurement – process purchase requisitions, orders, receipts and invoices to the relevant contracts with NAVcontracts. Throughout the procurement process the contract record is updated ensuring you have an accurate picture of committed, accrued and actual costs of each contract. A purchase order approval process is available to add control to the contract procurement process.

External Plant – Plant Purchase Orders can be processed recording on and off hire dates ensuring equipment is onsite only when needed. Plant Worksheets and Dashboards allow for plant that is due to be taken off hire to be easily identified and monitored.

Internal Plant – Internal Plant can be set up and assigned to contracts. Contracts can be charged with the cost of using internal plant. The ongoing running and maintenace costs of internal plant and the extent that these items are utilised can be easily reported.

Cost Value Reconciliation (CVR) – easily monitor, review and report on contract performance and revenues at any time. Make relevant adjustments to to ensure the profits in the contract costing and the financial system are aligned, reflecting the true contract profitability. CVR enables contract managers or quantity surveyors to accrue additional contract costs or revenues on a contract by contract basis. All CVR journals are subject to an approval process separate from the CVR calculation routine.

Document Capture – purchase invoices, sub-contractor certificates and other transactions can be received electronically or scanned into NAVcontracts. These transactions can then be created electronically and issued internally for approval before being posted. A copy of the document is stored in Microsoft Dynamics NAV and can be viewed at any point.

Payroll – a fully integrated payroll module is available allowing for the full calculation of payroll on costs that can be posted to the contract ledger enabling the accurate recording of labour costs

HR - a fully integrated HR module is available adding functionality including absence control, training, disciplinary and recruitment.

 

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Benefits

  • Single Fully Integrated ERP, Construction  and HR Solution
  • Enhanced Project and Operational Control
  • Enhanced Business Intelligence and Reporting
  • Accurate and Live Costing
  • HMRC CIS Compliance

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Morris & Spottiswood

A shopfitting contractor, facilities management and property support business who are benefiting from a fully comprehensive Microsoft Dynamics NAV ERP solution.

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Morris & Spottiswood

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